How to Make Google Calendar Work for You
Google calendar can help make scheduling events much easier. If you are unfamilar with Google calendar, here are a few tips to get started.
- Color-code different categories of items, or create separate color-coded calendars. For example, choose different colors or create different calendars for work, school, events, etc.
- Make calendars visible to others, but keep privacy in the details. In each calendar’s settings, there are “Access permissions” dropdown lists. Choices are “see only free/busy” and “see all event details.” This way, there is an option for privacy and people can still find you.
- Meetings with multiple people are beyond difficult to schedule, but now multiple people’s calendars become visible at the same time with the “Meet with…” search bar. Search the names, and a list of the busy and open parts of their day will be visible to schedule in.
- Google calendar also has nifty keyboard shortcuts:
- Scroll to previous date range: k or p
- Scroll to next date range: j or n
- Jump to today: t
- Create event: c
- Delete event: backspace or delete
- Search: /
- Day: 1 or d
- Week: 2 or w
- Month: 3 or m
- 4 Days: 4 or x
- 5 days: 5 or a
To learn more, PC Magazine has a post on 12 Google Calendar Tricks You’re Probably Not Using.
If you have questions about Google calendar, feel free to reach out to the University Relations team at firstname.lastname@example.org.