In an effort to establish consistency in the way we all share contact information with our audiences, an email signature template has been developed. We have implemented this within University Relations and ask for your help in implementing this guideline within your campuses, colleges, and units. Please note that this template is based on email signature best practices and does not allow for the addition of graphics, images, or other brand elements. You have the option to indicate a gender identity and/or personal pronoun in your email signature.
To use, select the version that best applies to your situation. To use the template:
- Copy the selected version, be sure to include "-- " (dash dash space) on a separate line at the start of your signature—this will ensure many email clients (including GMail) will recognize it as a signature
- Open your email settings and go to the “signature” section
- Paste your selected email version into the “signature” section
- Customize your information
- Click “Save changes” at bottom of screen
Best Practices:
- Keep your email signature as simple as possible (4 lines for one unit and 8 lines for two units)
- Personal quotes, logos, images or icons are not recommended
- If you would like to include social media links, we recommend linking text instead of a social media icon
- Unit lock ups should not be used in email signatures. Unit names should appear in plain text as part of your contact information
Options:
One Unit
--
Jane Doe
Multimedia Designer | Government Relations | govrelations.umn.edu
University of Minnesota | umn.edu | 612-624-9098 | c. 612-555-5555
social media links
she, her, hers
Two Units
--
Jamie Doe
Senior Public Relations Consultant | Information Technology | oit.umn.edu
Director of Student Communications | Office for Student Affairs | www.osa.umn.edu
University of Minnesota | umn.edu | 612-624-3302
social media links
they, them, their
Including Address
--
John Doe
Senior Public Relations Consultant | Information Technology | oit.umn.edu
2218 University Ave, Suite 305
University of Minnesota | umn.edu | 612-624-3302
social media links
he, him, his
Including Address and Office Hours
--
Jane Doe
Senior Public Relations Consultant | Information Technology | oit.umn.edu
2218 University Ave, Suite 305 | Office hours: MWF 3-6pm, Tu 2-4pm
University of Minnesota | umn.edu | 612-624-3302
social media links
she, her, hers
Two Units, Two Addresses, and Office Hours
--
John Doe
Senior Public Relations Consultant | Information Technology | oit.umn.edu
2218 University Ave, Suite 305 | Office hours: MWF 3-6pm, Tu 2-4pm
Director of Student Communications | Office for Student Affairs | www.osa.umn.edu
100 Church Street, Rm 4 | Office hours: MWF 3-6pm, Tu 2-4pm
University of Minnesota | umn.edu | 612-624-3302
social media links
he, him, his