Website Issues?

Submit this form to let us know.

Questions?

Contact University Relations at urtc@umn.edu

Email Signatures

In an effort to establish consistency in the way we all share contact information with our audiences, an email signature standard has been developed. We have implemented this within University Relations and ask for your help in implementing this within your campuses, colleges, and units. Please note that this standard is based on email signature best practices and does not allow for the addition of graphics or images. You have the option to indicate a gender identity and/or personal pronoun in your email signature.

To use, select the version that best applies to your situation. To use the template:

  • Copy the selected version, be sure to include "-- " (dash dash space) on a separate line at the start of your signature—this will ensure many email clients (including GMail) will recognize it as a signature
  • Open your email settings and go to the “signature” section
  • Paste your selected email version into the “signature” section
  • Customize your information
  • Click “Save changes” at bottom of screen

Best Practices:

  • Keep your email signature as simple as possible (4 lines for one unit and 8 lines for two units)
  • Personal quotes, logos, images or icons are not recommended
  • If you would like to include social media links, we recommend linking text instead of a social media icon
  • Unit lock ups should not be used in email signatures. Unit names should appear in plain text as part of your contact information

Options:

One Unit

-- 

Jane Doe
Multimedia Designer | Government Relations | govrelations.umn.edu
University of Minnesota | umn.edu | 612-624-9098 | c. 612-555-5555
social media links
she, her, hers

Two Units

-- 

John Doe 
Senior Public Relations Consultant | Information Technology | oit.umn.edu 
Director of Student Communications | Office for Student Affairs | www.osa.umn.edu
University of Minnesota | umn.edu | 612-624-3302
social media links
he, him, his

Including Address

-- 

John Doe
Senior Public Relations Consultant | Information Technology | oit.umn.edu
2218 University Ave, Suite 305
University of Minnesota | umn.edu | 612-624-3302
social media links
he, him, his

Including Address and Office Hours

-- 

John Doe 
Senior Public Relations Consultant | Information Technology | oit.umn.edu 
2218 University Ave, Suite 305 | Office hours: MWF 3-6pm, Tu 2-4pm 
University of Minnesota | umn.edu | 612-624-3302
social media links
he, him, his

Two Units, Two Addresses, and Office Hours

-- 

John Doe 
Senior Public Relations Consultant | Information Technology | oit.umn.edu 
2218 University Ave, Suite 305 | Office hours: MWF 3-6pm, Tu 2-4pm 
Director of Student Communications | Office for Student Affairs | www.osa.umn.edu 
100 Church Street, Rm 4 | Office hours: MWF 3-6pm, Tu 2-4pm 
University of Minnesota | umn.edu | 612-624-3302
social media links
he, him, his

Guidelines

© 2019 Regents of the University of Minnesota. All rights reserved. The University of Minnesota is an equal opportunity educator and employer. Privacy Statement